COLLEGE INFORMATIVE SYSTEM COMMITTEE
Objective:
- To digitize and integrate academic and non-academic documentation work.
- To maintain up to date and accurate information of the college.
- To improve efficiency and flexibility of college record management and to provide a common and or simple platform for everyone to access the student and employee information.
Outcomes:
The College Informative system is able to:
- Provide GUI software to update academic and non-academic documentation and data.
- Maintain a database of academic and non-academic documentation.
- Generates reports as per requirements of the institute as and when required.
Roles and Responsibilities - College Informative Sytem Committee
| Principal has ultimate authority and responsibility for the College College Informative Sytem |
- Collecting Requirements from all departments of the college
- Communicating the requirements to Committee chairman
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| Committee Chairman designs, implements and controls the College Informative System |
- Designs College Informative System In as per requirements.
- Implementation.
- Makes arrangements for meeting and notifies members of date, time and place of meeting regarding College Informative System.
- Delegates responsibilities to College Informative System Committee Members, Coordinator and Dept. College Informative System Coordinator.
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| Coordinator coordinates the overall work between Committee Chairman and Department College Informative System coordinator |
- Collecting data from SWO, Library, Administrative Office, Placement & Training Cell and Dept. College Informative System Coordinator
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| Members coordinate College Informative System work with Head of the Department, Faculty and Students |
- Testing College Informative System after implementation.
- Maintaining the College Informative System.
- Ensuring the mapping of subjects to respective faculty.
- Monitoring subject wise attendance entries regularly
- Report generation of marks and attendance required for teacher guardians.
- Ensuring the split up of batches for respective labs.
- Monitoring internal marks entry after each internals.
- Cross Verification of attendance entered in College Informative System with attendance register of respective subjects and labs.
- Cross Verification of all three internal marks entered in College Informative System with attendance register of respective subjects and labs.
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| Head of the Department monitors the College Informative System data with respect to the Department |
- Instructs the faculties to update information regularly in the College Informative System.
- Looks after day to day activities of his/her teaching and non-teaching staff on College Informative System.
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| Faculty upload the Academics related information to College Informative System |
- Updating Student Attendance and Content delivery on daily basis
- Updating TG information
- Entering Student’s IA Marks and University Results
- Uploading Lesson Plan
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| Student Welfare Office |
- Sending Student Attendance status and IA marks through SMS via College Informative System
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| Library |
- Uploads Library book information
- Updating E-Resources information
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| Administrative Office and Examination cell |
- Uploading Student information during admission
- College Fee Details
- Uploading VTU Theory Examination invigilation duty details.
- Sending duty details to faculty through SMS
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| Placement And Training Cell |
- Uploading placement details
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| Students |
- Students can view their attendance status and IA marks
- Giving feedback on COs and faculty
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